Problem
A weekly community meetup wanted shared notes without paying for a per-seat notetaker or letting a bot sit in every call. The off-the-shelf options all wanted a bot in the meeting, hit usage caps, or needed a subscription.
Approach
Trigger off the recording instead of the call. When a new meeting recording lands in a Drive folder, a workflow downloads it, transcribes it, summarizes it into topics, action items, and announcements, and emails the result to attendees. No bot, no per-seat cost.
Stack
n8n orchestrates the flow; AssemblyAI handles transcription; a small LLM writes the structured summary; SMTP delivers the email. Large recordings stream from disk so the box doesn’t choke on big files.
What shipped
The workflow is built end to end — Drive trigger, download, transcription, summarization, and email delivery wired together as an n8n blueprint.
What’s next
Final credential wiring and activation against the live meeting folder.